Book your Season – How to easily handle artist inquiries!

An idea for House Concert Hosts and Listening Rooms

One of the challenges of booking talent is staying on top of artist inquiries. If you are open to inquiries all year long, it can create periods of frustration when you feel you don’t have time to give artists a good listen. On the other hand, closing off your booking channel (red booking light) can make you feel like you might miss out on a great opportunity.

One great solution is to book a season at a time. That can be once, twice, or up to 4 times per year, depending on how many shows you do. Here’s an example to illustrate.

Booking Quarterly Seasons – Once per quarter, we listen to all our inquiries and choose the next 2-3 shows, 6 months out or more.

  • In January, we book July, August, and September shows.
  • In April, we book October, November and December shows.
  • etc.

Of course, you can adapt this to your preferences. Maybe you prefer to book 8+ months out. Maybe you prefer to book 4 months at a time, like this:

Booking Three Times per Year

  • In January, we book September, October, November, (December optional)
  • In May, we book January, February, March, April of next year.
  • In September, we book May, June, July (August optional!)

Some hosts and venues like to book their entire year in one shot.

What are the benefits?

  1. You can let artists know AHEAD of time that you won’t be responding until your next booking window, so you don’t have the constant pressure to answer inquiries as they come in.
  2. You can compare and listen to a full menu of options, and feel great about choosing your best options for the season ahead. You can get a real sense of which artists you want to keep in touch with, say, if dates don’t line up this time.
  3. You have flexibility. If your dream act reaches out for a show outside of your current booking window… book her! If there’s so much talent that you want to book an extra show, do it! List the show, and artists will see the dates/months that are no longer available.
  4. Promotion becomes easier and more effective when you can promote a whole season as well as individual shows.  LRN webflyers contain links to your next 6 upcoming concerts.

Will this work for all hosts and venues? Of course not. But if a booking schedule or season appeals to you… try it!

How to adjust your profile at LRN for seasonal booking.

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  • Put up a yellow booking light.
  • At the top of your booking info, describe your basic process in as few words as possible. “We book seasonally! In January, we will decide on our bookings for July, August and September.
  • Choose the first month (July) of your booking window as your Target Month.
  • Then follow your plan!

Booking seasonally? If you’d like to suspend the weekly reminders for pending inquiries, just let us know.

If enough of our hosts/venues adopt this type of plan, we can update the site to make it even easier. Thank you!

Visit http://www.ListeningRoomNetwork.com to join as a house concert host or listening room venue.

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DinnerAndSong – Having it Your Way

Explore the different versions of DinnerAndSong – mini house concerts for traveling artists.

 

DinnerAndSong – Having it Your Way

by Jeff Robertson

It hasn’t taken long, but there’s already more than one type of DinnerAndSong event. And these variations are exciting.  They offer options.  So let’s drill down on this.
 
At the core of a mini-concert are two elements that you can’t do without:

  • the music
  • the meet-and-greet afterwards

 
The music is usually an unplugged 35-minute concert, an extraordinary personal experience for the guests and artist alike.
 
The meet-and-greet is 15 minutes of connecting and selling signed CDs.  Warm, efficient, opening doors for follow-up interaction.
 
So there’s your core.  50 minutes.
 
What happens before the music is what creates those cool options, and it’s what governs the feel and the length of your mini-concert.  Here are a couple of options:

  1. dinner & song – our flagship event.  Add 40 minutes before the music for a casual meal for 6-10 guests and the artist.  Sweet.  Guests get to know the artist in a unique way.  $10 donation.  Total time = 90 minutes.
  2. dessert & song – shorter, and much sweeter. Sugar everywhere. Add just 25 minutes to the front end for grazing from the dessert table.  6-20 guests.  Afternoon or after dinner.  $10 donation.  Total time = 75 minutes.

 
Ah, are the lightbulbs going off in your head now?  Uh huh.
 
So, how would you rank these options as far as their appeal for your situation? Have another variation in mind?  Leave a comment!
 
Next blog:  Minimize your concert prep.  Stay tuned!

 

 

House Concerts are for Lovers… courtesy of Russ and Julie

awkward, funny exchange from someone wanting to avoid their ex at a house concert.

Dear Russ & Julie,

I am looking forward to seeing you at the House Concert this Saturday.  Can you please do me a small favor and make sure Jane Doe isn't on your RSVP list. She and I ended our relationship in the not too distant past and I don't wish to run into her.  Thank you for helping to preserve my sanity!

Bob

– – – – –

Dear Bob,

Actually we DO have Jane Doe down for 2 people on the RSVP list.

You RSVP'd first, but she RSVP'd some time ago.

Russ & Julie

– – – – –

Dear Russ & Julie

I don't want to put you guys in the midst of any drama, but can you tell me when she RSVP'd?

Also, go ahead and cancel my RSVP so someone else can see the show.

Funny thing is I'm now dating someone you know who I met at a Russ & Julie's House Concert!!  (We're calling it the Musical eHarmony!)

Thank you,

Bob

– – – – –

Dear Bob,

The answer to your question is that she RSVP'd on Christmas Day.

Sorry that you have to cancel.  We will open up your 2 spots to people on our Waiting List.

So glad we were able to help you find someone here at Musical eHarmony…. we aim to please! 😉

We hope to see you again soon.

All the best,

Russ & Julie